Give Your Substack Virtual Assistant Your Voice, Not Your Password

An Author writes and schedules for the Substack publications assigned to them. That covers Notes and Substack articles. An Author cannot manage billing, platform connections, team members or writing voices, and the Agents, Community, Subscribers, API and MCP areas are closed to them in the shared workspace.

A Manager can do everything an Author can, and can also refresh the assigned publication connections and view publication analytics, so the person who runs your calendar can read your Substack analytics without asking for screenshots. The owner can also let a Manager schedule articles to the owner's Medium, LinkedIn or both. Those articles go out through the owner's own connections, but posting Notes there, publishing immediately and reconnecting an account stay with the owner.

Owner-only work stays owner-only whatever the role: billing, inviting or removing members, and API and MCP credentials.

Under Writes as, the owner picks Your voice or Their own voice for each teammate. Your voice is for assistants and ghostwriters drafting on your behalf: Reach AI uses your Writer Identity (subject area, audience and voice notes) and the style Narrareach learned from the Substack Notes you have published. On accounts with the Voice page, it also uses your rules, stances, pinned example posts and saved material, and drafts keep the facts in that material as given instead of inventing new ones.

Their own voice is for co-authors who publish under their own name. One teammate's personal voice is never assigned to another teammate, and one writer's imported examples do not train another writer's voice.

Authors can draft with your voice but cannot change it. When you update your voice, teammates writing as you get the change on their next draft, so there is nothing to re-share. If you or a Manager want to adjust a team writer's voice from Claude or ChatGPT, the Substack MCP integration lets you pick the team workspace and that writer, add rules or material, and undo a change.

Drafts a teammate writes sit in the owner's content library, so the owner opens them like any other draft. Owner and teammates can leave comments on a highlighted passage or on the whole draft, reply in a thread and resolve the thread when it is fixed.

Narrareach has no separate sign-off queue for teammate posts. The control is where they can publish: an Author can only schedule to the publications you assigned, so the usual routine is draft, comment, revise, then queue.

For an outside editor who should not join the workspace, the owner can share a review copy of a draft. The link allows viewing or commenting, can expire after 24 hours, 7 days, 30 days or never (7 days by default), and can require sign-in. People on a shared link cannot edit, publish or schedule the draft, and sharing never gives access to your connected platforms.

Your VA never needs your Substack password. They sign in to their own Narrareach account and publish to the publications you shared, through the connections you made. When they schedule Substack Notes, the queue only offers the publications on their grant.

For long-form, a Manager with a Medium or LinkedIn grant can schedule the same article to those destinations from the owner's connections, which is how a ghostwriter can publish to Medium and Substack on one schedule without the owner exporting anything.

Teammates do not need their own subscription while they work in your workspace. Usage counts against the owner's plan, even if the teammate's own trial has ended.

Each workspace has a seat limit, and the owner counts as one seat. One owner plus one VA needs two seats. Pending invitations hold a seat until they are accepted, revoked or expire, so you cannot send five invites against two seats.

Settings shows how many seats are used. When they are all taken, Contact us from that screen and we add another. Seats are arranged with Narrareach rather than bought from the pricing page, because team access is enabled account by account.